Release of Personal Information. Employment Records and the Personal Information of employees, including an employee's Sensitive Personal Information as well as Personal Contact Data, may not be accessed or released, except as permitted by the Employee Personal Records policy.
Sensitive Personal Information means the following, when combined with any additional information sufficient to identify an individual (including name, address or telephone number):
• Social security number or taxpayer ID number
• Credit or debit card number
• Financial information, including bank account information
• Driver's license number or state identification card number
• Passport number
• Federal or state government issued identification card
• Tribal identification card
• Date of birth (including day, month and year)
• Medical or health information protected under HIPAA
• Access codes, security codes or passwords that would permit access to an individual's Personal Information
Personal Contact Data means the non-work street addresses, personal email addresses and telephone numbers of employees.
Employment Records means the personnel records of employees maintained pursuant to UCAR operations, including references and performance records.
Disposal of Employment Records and Personal Information. Non-electronic records must be disposed of in a manner that safeguards Personal Information and ensures the confidentiality of Employment Records, typically by shredding such documents. Employees must not dispose of UCAR computers or portable electronic storage devices containing Sensitive Personal Information unless such disposal is done in a secure manner, managed or approved by the System Administrator responsible for the applicable laboratory/program computer systems.
Provision of Employment Records and Reference Information. Employment verification and income verification for current or former employees will be provided by UCAR and/or its agents to banks or other to external parties only upon the individual's request or authorization. Similarly, employment references will be provided by UCAR to external parties only upon the individual's request or authorization and should represent the experience of the author rather than that of UCAR as a whole.
Human Resources will not normally provide employment references. Human Resources and UCAR’s agents may verify employment and income, upon employee request. Verification will include the following information: only a) appointment status, b) job title, and c) dates of employment.
UCAR hiring supervisors will be provided access to Employment Records with respect to final internal candidates.