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Due Dates

 

 

 


Budget & Finance Process
Due Date
Processing Time
Processed By
Check Request 7-10 Days Before Check is Needed **
Tuesdays and Thursdays
Accounts Payable
Invoice Request Every Wednesday Before Close of Business
Tuesdays and Thursdays
Accounts Receivable
Journal Entry Transfer Form By 12:00 noon, 3 days before month end close
By month end
Project Accounting
Funds Request Form By 12:00 noon, 3 days before month end close
By month end
Project Accounting
Travel Reimbursement 7-10 Days Before Reimbursement is Needed **
Tuesdays and Thursdays
Travel Office
Salary Transfers By 12:00 noon, 3 days before month end close
By month end
Project Accounting
New Key Set-Up Forms  
2 business days from receipt in Project Accounting
Budget & Planning/Project Accounting
Chargebacks By 12:00 noon, 3 days before month end close
By month end
Project Accounting
Time Card   Created at 12:00 a.m. on the first day of the pay period.  System Generated
CPM Load for Account Keys to Time Card   5:00 p.m. on the Saturday before the pay period begins. System Generated
iVantage Updates Needed for Employee Time Cards Wednesday at Noon before the beginning of the pay period***   Human Resources
Payroll Encumbrances   The evening of time card due date Friday Project Accounting
Payroll Disencumbrance Disencumbered as of the pay date By Wednesday of the payroll processing week Payroll
Payroll Posting Posted with the pay date By Wednesday of the payroll processing week Payroll
Indirect Costs & Benefits   Immediately after payroll has posted and with month end* System generated
       
*Exception when the payroll posting date crosses a month end and during year end.  the indirect and benefit costs will process on the first working day of the month when it crosses a month end with a posting date of the payroll date.  For year end, follow the year end calendar.
 
**Urgent checks can be processed if received by noon Monday or Wednesday and are marked urgent.  These checks should be ready the day after the check run either Wednesday or Friday.
 
***New employees have a paper time card for their first pay period.
 

 



Last updated by dmoulton on December 19, 2013 - 3:47pm.
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